Olympic bosses and Transport Ministers have launched a campaign to raise awareness for both big and small firms, urging them to start preparing now, even with months to go!
The ODA said the Games are “the largest peacetime logistical exercise that any country can undertake” and warned that many businesses have under-estimated the impact – both in terms of the duration and the geographical spread of events.
The capital faces disruption for more than six weeks between July 27 and September 9 2012, during which the main Games and then the Paralympics take place, with a transition period in between. Large numbers of roads will be partly or fully closed to create an Olympic Route Network for Games officials, competitors and VIPs – and not just in east London near the Olympic Park. Venues are spread across London, from Wembley to Wimbledon.
An ODA spokesman said: “Start preparing now by creating an Action Plan to ensure your businesses run smoothly during the Games.”
So whether you’re based in London, have offices here, or members of your office simply plan to hold a meeting in the Capital during this time, planning now is essential. With that in mind, we have combined our own views with those of official guidelines and have provided a short outline to begin what may seem like an incredibly daunting task.
Planning with our company is easy:
Communication
Begin discussions now about working hours and managing leave. Some staff may be lucky enough to have tickets; some may have volunteered to help, whilst some might simply want to (strangely?) escape during this hectic period. With travel disruptions planned throughout London, it may also be worth considering alternatives to face-to-face meetings during this ten week stint. Be sure you and your company are familiar with audio conferencing, web sharing and video conferencing solutions as these may save you time, money, and ultimately an awful lot of stress.
Fairness
Respond fairly to requests for time off. Those who know they have tickets should be encouraged to book their holiday as soon as they know dates to ensure their holiday requests can be accommodated. Remember that some members of staff may get fed up with the fuss and won’t want to see any favouritism shown to those with sporting interests.
Flexibility
Consider whether there is a possibility to alter starting and finishing times, allow lunch breaks to be taken at different times or increase breaks so that staff can take time to watch key events during the working day. Increasingly, remote working is being adopted by many firms, and although we appreciate it’s not an option for everyone, it is most definitely worth your consideration.
Clarity
Ensure your expectations are crystal clear. Spell out what you expect in relation to employees’ attendance, performance and flexibility and give transparent and honest reasons for cover and any temporary changes in working practices that you require. Remember that volunteers will have rights too.
All major international sporting events such as the Olympic Games and the World Cup can cause problems of absenteeism and performance for employers. This is not only caused by attendance and viewing but can also be due to the after effects of the follow up celebrations.
Our hosting of the 2012 Olympic Games is a fantastic opportunity for the UK but employers need to be aware of the significant impact that 17 sporting days could have on their business productivity.
Get in training NOW!
